Transcend Academy PLC – Vacancy Announcement

Position: Executive Secretary

Table of Contents

About Transcend International School

Transcend International School is a vibrant and forward-thinking educational institution committed to delivering high-quality, holistic education that integrates academic excellence with strong moral values. We are on a mission to transform education by nurturing students to transcend their full potential.

We are currently seeking a highly skilled and professional Executive Secretary to join our team and provide administrative and executive support to the school’s leadership.

Job Summary

The Executive Secretary will be responsible for a wide range of high-level administrative tasks, including calendar management, stakeholder communication, documentation, travel arrangements, and event coordination. The role requires exceptional organization, discretion, and communication skills to ensure the smooth functioning of the leadership team.

Key Responsibilities

Manage leadership calendars, schedule appointments, and coordinate meetings, conferences, and events.
Act as the primary point of contact for internal and external stakeholders.
Prepare and edit correspondence, reports, and presentations professionally.
Maintain organized filing systems (both electronic and physical) with strict confidentiality.
Manage communication channels including phone calls and emails.
Prepare meeting agendas, take accurate minutes, and follow up on action items.
Coordinate domestic and international travel arrangements.
Manage office supplies and ensure smooth operation of office equipment.
Support the planning and execution of school events and activities.
Perform other administrative duties as assigned.

Qualifications and Experience

Bachelor’s Degree in Secretarial Science, Business Administration, or a related field (preferred).
Minimum 7 years of proven experience as an Executive Secretary or Senior Administrative Assistant, preferably in an educational setting.
Excellent command of written and spoken English; additional language proficiency is an advantage.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Outstanding organizational, time management, and multitasking abilities.
High level of professionalism and confidentiality handling sensitive information.
Strong interpersonal and problem-solving skills.
Ability to work independently and collaboratively in a team setting.
A positive attitude and strong work ethic are essential.

Job Location: Addis Ababa, Ethiopia

Type of Employment: Full-time

How to Apply

Interested candidates should submit:

CV (Curriculum Vitae)
Cover Letter outlining qualifications and relevant experience

📧 Send to: info@trancend-school.com
📌 Subject Line: Executive Secretary Application

Deadline : June 16th 2025

Only shortlisted candidates will be contacted.
Transcend Academy PLC is an equal opportunity employer and encourages qualified female applicants to apply.

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